Summary
This privacy policy sets out how Flexilibrium Limited uses and protects any information that you give Flexilibrium Limited.
Flexilibrium Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
Flexilibrium Limited may change this policy from time to time by updating this page. You should check this page regularly to ensure that you are happy with any changes.
Scope
This document applies if you have engaged with Flexilibrium Limited in any of the following capacities:
- Members of the Public
- Prospects
- Employees and contractors
- Customers and partners of Flexilibrium Limited and your associated project data
Policy
Who we are
Flexilibrium Limited is a data controller in respect to:
- Members of the Public if you email us, provide information via our website or visit our office
- Prospects if you have given us permission to contact you for sales and marketing campaigns
- Employees and Contractors
- Customers and partners
What information we collect and how we collect it
Flexilibrium Limited collect the following types of data depending on your engagement with us:
- Contact Information
- Project Details (including relevant Organisational Information)
- Contract Data
- Timesheets and Expense Records
How we use your personal information
Members of the Public and Prospects
We use any contact information you provide to contact you directly based on a direct request (via the website, phone or face to face meeting).
Employees and contractors
We use any data you provide to manage your employment in line with standard HR policies and to meet our legal requirements. The data is used to effectively support you in your employment.
Customers or Partners
We use any data you provide to effectively manage our relationship and fulfil our contractual obligations.
Internal Activities
We may use and process your personal information where it is necessary for us to pursue our legitimate interests for the following purposes:
- To prevent fraud and other criminal activities, for example fraud in relation to public funding
- To audit our activities in order to ensure regulatory compliance
- To monitor use of IT services and ensure network and information security
- To test and maintain our systems and to ensure robust performance
- To help us improve our services via staff training
Who we share your information with
If you are an employee or contractor of Flexilibrium Limited, we share some aspects of your personal information (i.e. comparable to what can be found within a typical Curriculum Vitae) with our Customers and prospects.
Third party suppliers and service providers
We use third party suppliers and service providers to provide IT systems and services. It is in our legitimate interest to use third party suppliers to maintain cost effective and efficient operations. When we use third party service providers, we only disclose to them any personal information that is necessary for them to provide their service. We have a contract in place that requires them to keep your information secure and not to use it other than in accordance with our specific instructions.
In some circumstances, we may have to disclose your personal information by law, because a court, the police or another law enforcement agency has asked us for it.
How long we keep your personal information for
If we collect your personal information, the length of time we keep it for is determined by a number of factors including our purpose for using the information and our legal obligations.
Your rights
You have rights in relation to your personal information, which apply in certain circumstances. To exercise any of these rights, please contact us using the details in the ‘contact’ section of Flexilibrium.com.
You have the right to:
- access the personal information that we hold about you
- correct inaccuracies in the personal information that we hold about you
- request that we stop sending you direct marketing communications.
In certain circumstances, you have the right to:
- have your details removed from systems that we use to process your personal data
- restrict the processing of your personal data in certain ways
- obtain a copy of your personal data in a structured electronic data file
- object to certain processing of your personal data by us
If you are concerned about the way we have processed your personal information, you can complain to the Information Commissioner’s Office (ICO). Please visit the ICO’s website for further details: www.ico.org.uk
Contact us
Please direct any queries about this policy or about the way we process your personal information using the details in the contact section of Flexilibrium.com.
Cookie Policy
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.